Record Management Practices of Principals for Effective Administration of Secondary Schools in Delta State

Authors : Jonathan, Ukaogba; Dr. Isaac N. Nwankwo

Volume/Issue : Volume 5 - 2020, Issue 6 - June

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The purpose of this study was to investigate the record management practices adopted by principals for effective administration of secondary schools in Delta State. Two research questions guided the study and two null hypotheses were tested at 0.05 level of significance. The descriptive survey research design was utilized for the study. The population of the study comprised all the 465 principals in public secondary schools in Delta State. All the 465 principals were used for the study. An instrument titled ‘Principals’ Record Management Practices for Effective Administration Questionnaire (PRMPEAQ)’ which was developed by the researchers was used for data collection. The instrument was validated by three experts. Cronbach alpha was used for test of internal consistency of PRMPEAQ and the reliability indices obtained for the two clusters were 0.81 and 0.85 respectively. The researchers together with ten research assistants collected data for the study using direct administration method and 96% return rate was recorded. Mean and standard deviation were used to answer the research questions while t-test was used to test the null hypotheses. The findings of the study revealed among others thatthe record storage practices adopted by principals for effective school administration included: dispersion of several copies of file in several locations, keeping of files, ensuring confidentiality of stored document, keeping document in cupboards based on their subject matters, saving information in a computer system, using magnetic tape in storing information, labeling of files and keeping files in a cabinet drawer and steel shelves. It was also reported that there is no significant difference in the mean ratings of moreexperienced and less-experienced principals on their record storage practices for effective administration of secondary schools in Delta State. Based on the findings, it was recommended among others that Ministry of Education and other relevant education authorities should subsidize the financial cost of attending conferences, seminars or workshops in order to encourage principals to attend and keep abreast of innovative method of record storage practices.

Keywords : Record management; Record Management Practice; Record Creation; Record Storage.


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30 - June - 2023

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