Authors :
Calo-oy, Johndyl ; Camoro, Harorld ; Caranzo, Kenneth Jay ; Magsipoc, Dan Rio ; Tacardon, Francis John ; Cedie E. Gabriel MIT ; Reginald S. Prudente MIT
Volume/Issue :
Volume 10 - 2025, Issue 5 - May
Google Scholar :
https://tinyurl.com/22pry9th
DOI :
https://doi.org/10.38124/ijisrt/25may783
Note : A published paper may take 4-5 working days from the publication date to appear in PlumX Metrics, Semantic Scholar, and ResearchGate.
Abstract :
At a time when institutions continue to rely on antiquated, manual systems that are not subject to the safeguards
and opportunities of digital systems, there is no more fundamental part of every student's educational journey than the
enrolling process. "Optimizing SEAIT's Academic Administration: A Human-Centered Digital Solution to Enhance
Student Enrollment Systems and Records Management" is a research that examined a case study to digitize and streamline
the enrollment system at the South East Asian Institute of Technology (SEAIT). The project sought to understand existing
process problems with enrollment such as prolonged waits, disorganized records storage, and lengthy manual processes such
as filling out forms by hand, so that a human-centered digital enrollment system could be developed and recommended. The
design is based on human-centered design principles to deliver an intuitive user experience for new students and
administrative staff. The research focused on usability, accessibility, and responsiveness based on human computer
interaction (HCI) principles yet wanted to facilitate the speed of the processes to significantly reduce processing time and
errors, and provide a clear and smoother process of enrollment, to help SEAIT facilitate digital transformation in its
practices.
Keywords :
Enrollment, System, Efficiency, Process.
References :
- Espero, M. (2024). Readiness on Information System Management: Its Relationship on Records Management in Schools. https://etcor.org/storage/iJOINED/Vol.%20III(2),%20292-308.pdf
- Tan, E. (2024). Evaluation and Improvement of the Higher Education Institution's Enrollment Information System. https://dl.acm.org/doi/abs/10.1145/3698062.3698084
- Lagman, D. (2024). Enhancing Student Enrollment Processes Through Online System. https://www.globalscientificjournal.com/researchpaper/ENHANCING_STUDENT_ENROLLMENT_PROCESSES_THROUGH_ONLINE_SYSTEMS.pdf
- Angelo Basa Velarde Student Registration and Records Management Services of the Three Private Universities in the Philippines: Basis for Academic Records Digitization https://www.researchgate.net/publication/363019571_Student_Registration_and_Records_Management_Services_of_the_Three_Private_Universities_in_the_Philippines_Basis_for_Academic_Records_Digitization
- Kenneth T. Capillas Student Registration and Records Management Services towards Digitization https://www.researchgate.net/publication/367751473_Student_Registration_and_Records_Management_Services_towards_Digitization
- https://www.globalscientificjournal.com/researchpaper/STUDENT_SERVICES_DIGITAL_RECORDS_MANAGEMENT_SYSTEM_FOR_THE_REGISTRAR_S_OFFICE.pdf
- https://www.linkedin.com/pulse/streamlining-education-importance-efficient-student-academic-sachan-c6wyc
At a time when institutions continue to rely on antiquated, manual systems that are not subject to the safeguards
and opportunities of digital systems, there is no more fundamental part of every student's educational journey than the
enrolling process. "Optimizing SEAIT's Academic Administration: A Human-Centered Digital Solution to Enhance
Student Enrollment Systems and Records Management" is a research that examined a case study to digitize and streamline
the enrollment system at the South East Asian Institute of Technology (SEAIT). The project sought to understand existing
process problems with enrollment such as prolonged waits, disorganized records storage, and lengthy manual processes such
as filling out forms by hand, so that a human-centered digital enrollment system could be developed and recommended. The
design is based on human-centered design principles to deliver an intuitive user experience for new students and
administrative staff. The research focused on usability, accessibility, and responsiveness based on human computer
interaction (HCI) principles yet wanted to facilitate the speed of the processes to significantly reduce processing time and
errors, and provide a clear and smoother process of enrollment, to help SEAIT facilitate digital transformation in its
practices.
Keywords :
Enrollment, System, Efficiency, Process.
