With the emerging technologies and tools in the internet world every operation made easier but securing the data created by an organization or an individual becomes more and more complex. Though there are various levels of security being provided by different OSI layers, tracking a file or document within a system, network or outside the network becomes even more difficult. Most of the organizations officially uses various document editors to create, store and share their data or information. There is no tracking mechanism currently available in the market for the files that are shared over offline or online. To overcome these challenges and issues proposing a new system that implements few methodologies by enabling the document editors to keep track of the files which are being accessed and updating the same in a centralized system. Also, the system provides an encryption logic so that files cannot be accessed by any other editors.

Keywords : Data Security, Data Sharing, Tracking, Monitoring.