Authors : Mudasir Ahmad Bhat; Dr. Sarita Arya

Volume/Issue : Volume 10 - 2025, Issue 3 - March

Google Scholar : https://tinyurl.com/4as9d5h4

Scribd : https://tinyurl.com/9nux4ttx

DOI : https://doi.org/10.38124/ijisrt/25mar481

Google Scholar

Note : A published paper may take 4-5 working days from the publication date to appear in PlumX Metrics, Semantic Scholar, and ResearchGate.

Note : Google Scholar may take 15 to 20 days to display the article.

Abstract : This research paper critically evaluates the effectiveness of three Library Management Systems (LMS) – KOHA (open-source), VTLS Virtua (proprietary), and SOUL (proprietary) – in university libraries across the Kashmir Division. The study examines these systems based on key criteria such as functionality, usability, interoperability, cost-effectiveness, and user satisfaction, providing a detailed comparison to aid institutions in selecting or upgrading their LMS. Employing a mixed-methods approach, the research integrates surveys and interviews with library staff and users alongside system analysis. This comprehensive methodology combines both qualitative and quantitative data, ensuring a balanced evaluation. By analyzing real-world usage and user feedback, the study highlights the strengths and weaknesses of each LMS, taking into account the specific needs and challenges faced by university libraries in the Kashmir region. KOHA, as an open-source LMS, stands out for its flexibility, cost-efficiency, and robust community support, though it may demand technical expertise for customization and maintenance. VTLS Virtua, a proprietary system, offers advanced features, scalability, and strong technical support but comes with significant licensing costs. SOUL, another proprietary system commonly adopted by Indian academic institutions, features a user-friendly interface but may lack the customization options and interoperability offered by KOHA. The findings provide valuable insights into the performance of these LMSs in academic settings, particularly in resource-constrained environments with technical challenges. The study aims to guide university libraries in making informed, data-driven decisions that align with their operational needs and budgetary constraints. Furthermore, the results can serve as a reference for regions facing similar challenges in library automation. Ultimately, this research contributes to the broader conversation around LMS selection, supporting academic institutions in Kashmir and similar regions in choosing systems that best meet their requirements for effective library management and an improved user experience.

Keywords : Library Management Systems, KOHA, VTLS Virtua, SOUL, University Libraries, Kashmir, Comparative Study, Effectiveness, User Satisfaction, Functionality, Interoperability.

References :

1. Sadeh, T. (2007). Open source library management systems: A comparative study. Library Hi Tech.
2. Breeding, M. (2010). Open source library systems. Library Technology Reports. (Focuses on the open-source movement in libraries and features KOHA.)
3. Rao, M. K., & Kumar, P. (2010). Library automation: A comparative study of software. DESIDOC Journal of Library & Information Technology.
4. Cox, A. M. (2012). Evaluating library management systems. Library Hi Tech.
5. Lankes, D. C. (2016). The new librarianship: Field guide to a profession in flux. MIT Press. (Discusses the evolving role of librarians and the importance of open-source tools.)
6. Madhusudhan, M., & Singh, V. (2016). "Integrated library management systems: Comparative analysis of Koha, Libsys, NewGenLib, and Virtua." The Electronic Library, 34(2), 223-249.
7. This study analyzes various features and functions of ILMS, including Koha and Virtua, using a comprehensive evaluation checklist. The findings can guide librarians in selecting an ILMS that meets their library's needs.
8. Mushtaq, M. (Year Unknown). "Automated Book Acquisition System: A Case Study of Central Libraries of IIT Delhi, IIT Kanpur, and Kashmir University."
9. This case study discusses the transition of the Allama Iqbal Library at Kashmir University from SOUL software to Virtua software by VTLS Company in 2008, providing insights into the implementation and effectiveness of these systems.